Flash Technology Group

Administrative Specialist I

US-MD-Elkridge
ID
2017-2567
# of Openings
3

Overview

Great Opportunity for a Administrative Specialist (Training Support Specialist) with excellent customer service skills and basic MS Office Suite experience .

 

Located in the Linthicum Heights, MD area.

 

Must have an active TS/SCI clearance and have a current polygraph.

 

Apply directly to our website at www.flashtg.com or send your resume to dmagruder@flashtg.com.

Responsibilities

Prepare and maintain documents/files/folders.

Record and Maintain data records in Databases.

Prepare and maintain schedules.

Prepare and deliver briefings.

Initiate, track and conduct follow-up for tasking.

Validate requirements.

 

 

-print reports and other training documents in draft and final form using word processing software and/or other automated programs

 

compile and assemble routine correspondence (such as student processing forms) and records.

take meeting minutes, maintain action log and provide training support for conferences, seminar events, and user groups to include maintaining calendars, tracking and scheduling appointments

assist the instructor with classroom equipment 

escort uncleared visitors and instructors

verify instructors/adjunct faculty needs

schedule speaker for opening remarks

verify course prerequisites are met

create and print student sign-in sheets and rosters

provide emergency roster and contact information to the appropriate office

fax roster to external facilities if needed

address student issues pre- course, during, and post-course

send student welcome letters, kick-off letters and post-course material for platform training 

post course information on classroom doors

ensure instructors are on key list

document Non-NCS course completions

process PEAK forms/evaluations  

enter student grades into ELM 

schedule photographer

obtain and coordinate parking spaces for speakers/external instructors

create, maintain and provide e-mail aliases to students for follow-up learning events and social networking

notify appropriate facilities of large group activities/events (security, parking, food service) 

set-up classroom in accordance with instructor and student requirements

reserve non-standard course audio/visual equipment

schedule transportation for learning events

virus scan unclassified files on CDs and DVDs

arrange for classroom cleaning

sign-out pagers

pull keys to open and secure rooms

complete entrance and exit inspection forms for external instructors’ personal equipment 

send syllabi, student lists, and course information to briefers, instructors, and speakers 

collect course supply orders

transport classified materials to and from classrooms in other NSAW buildings

Qualifications

  • One (1) year experience participating in a synchronous learning environment
  • Must have a TS/SCI clearance and have an active  polygraph.
  • Two (2) years in Microsoft Office Suite of products (e.g. EXCEL, Word and Power Point)
  • Two (2) years of customer service skills/principles.

 

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